How Many Face-to-Face Meetings Between RBT and Supervisor
The rule is clear and not hard to get. Each RBT must have at least two face-to-face meetings with their supervisor each month. Out of the two, one meeting must be one on one, no one else in the room. The supervisor must also see the RBT do the job live in at least one of the meetings. This part is not just for show it’s in the BACB handbook that keeps all work under rule and care.
Why These Meetings Even Matter
These meetings are not just some tick on a list. The aim is to make sure the RBT keeps up the right plan, stays fair with the code, and gets real help. The board wants every RBT to have ongoing supervision, not once in a while. Each month, the supervisor should meet the RBT live no skip, no delay. One meeting must be one-on-one, where the supervisor gives clear tips, and the next can be with a small group.
In at least one meeting, the supervisor must watch the RBT with a real client. This can be in the same room or live camera if the sound and view are real-time. That way, the supervisor can give real feedback on how the RBT talks, acts, and works with the plan. The core aim is to keep the client safe and help the RBT grow skill in a clean, true way.
The 5% Time Rule You Must Keep
Here is the math part that all RBTs must know. The supervision time must be at least 5% of all hours the RBT gave service that month. It’s not just a tip it’s a rule.
For example:
- If an RBT did 80 hours of service, they need 4 hours of supervision that month.
- If they did 100 hours, they must have 5 hours of supervision.
The two live meetings count in this time, but if you work less, you still must do both meetings. The aim is to make sure you have real time to talk, plan, and fix any gaps. This helps keep skill, trust, and clear work flow.
One-on-One vs. Group Meeting
Out of the two meetings each month, one has to be just you and your supervisor. It’s the time where you talk free, ask what you need, and get real feedback. The other meeting can be in a small group of up to ten RBTs.
Group meetings are good to learn tricks, share ideas, or talk about data and plan fixes. But still, the supervisor must give each RBT some personal note or tip. If the group is more than ten or the meeting is not live, then it won’t count. Each RBT must feel that they got real care and not just a talk in a crowd.
How to Keep Track and Show Proof
You can’t just say “I met my supervisor.” You must log it right. The log must have:
- Date and time of the meeting
- Duration (in minutes or hours)
- Names of attendees
- Type of supervision (individual or group)
- Description of activities (observation, feedback, skill review, data analysis, plan updates)
- Confirmation that the supervisor observed service delivery (if applicable)
Keep these logs in one file. They can save you if the board checks or if a review comes up. If you did the meeting on camera, note the app name too. This small step keeps your work safe and shows you did what the rule asks.
Real Case : How It Works in a Month
Think of this. You work 160 hours in a month. That means you need 8 hours of supervision (5% of 160).
Here’s how it may look:
- First meeting: one-on-one live for 3 hours. The supervisor sees how you deal with the client and gives feedback.
- Next meeting: 2-hour group chat with a few RBTs to go over data and plans.
- Add a few small check-ins or short live chats to hit the 8-hour mark.
That’s how most RBTs plan it. It keeps things fair and on track, and you don’t get rushed or skip.
Who Can Be Your Supervisor
Not all can be your supervisor. Only a BCBA, BCaBA, or a licensed behavior analyst who meets the board’s rule can do it. They must be part of your case and take full care for what you do with each client.
You must check the board site bacb.com often to see new rules or notes in the RBT handbook. The board can make small edits any time. If the supervisor or RBT skips a rule, both can get a note or lose good standing.
Wrap Up
To sum it up: each RBT must have two face-to-face meetings a month, one must be solo, and one must have live view of client work. The full supervision time must be at least 5% of total work hours in that month.
Take Practice Exams Test: